Job Description

Location: Surrey, British Columbia

Employment Type: Full-Time

About Sky Windows Ltd:

Sky Windows Ltd. is a growing commercial glazing contractor specializing in custom curtain wall systems and architectural glazing solutions across British Columbia. With sustained growth and increased sales activity, we are seeking a Sales Administrator to bring organization, consistency, and visibility to our sales and marketing efforts.

Role Summary:

The Sales Administrator plays a key role in supporting our sales, marketing, and customer engagement efforts. The ideal candidate is highly organized, detail-oriented, and service-driven, acting as a central point of coordination across CRM administration, customer outreach initiatives, events, and sales enablement resources. Working closely with the Marketing Manager and Business Development team, the Sales Administrator helps ensure our systems, materials, and processes are well maintained and aligned to support business growth.

Key Responsibilities: 

CRM & Sales Operations Support

• Act as the administrator for our HubSpot CRM, including record entry, data hygiene, list management, and ongoing maintenance.
• Create and maintain reports and dashboards to support sales and marketing visibility.
• Support email marketing initiatives within HubSpot, including template use, distribution, and basic performance tracking.
• Ensure CRM processes and documentation remain accurate and up to date.

Customer Outreach & Engagement

• Coordinate customer-facing initiatives such as customer appreciation events, facility tours, and offsite lunch-and-learn presentations.
• Manage logistics including ordering materials, arranging catering, scheduling, and coordinating with internal teams and clients.
• Support pre- and post-event communications and follow-ups using established message templates within HubSpot.

Events & Sponsorship Support

• Support external events, conferences, and sponsorship initiatives.
• Maintain an up-to-date event and sponsorship calendar.
• Manage event registrations and other logistical details as needed.
• Procure, prepare, and provide branded materials and assets as required.

Website & Digital Content Support

• Handle minor content updates on the company website, including updating project information, adding new projects, and making basic content edits as needed.
• Coordinate with internal stakeholders to ensure website information remains accurate and current.

Sales & Marketing Asset Management

• Maintain a current, organized library of sales collateral and resources across HubSpot, the company intranet, and other repositories.
• Manage inventory of physical sales and marketing assets, including print materials, promotional items, trade show displays, and branded apparel.
• Coordinate orders and replenishment of materials as needed.

Research & Administrative Support

• Assist with research initiatives, including identifying target contacts using LinkedIn and other tools
• Assist with identifying relevant industry events, associations, and engagement opportunities.
• Provide general administrative and coordination support to the sales and marketing teams as required.

Social Media & Field Support

• Work with the Marketing Manager to support the social media content calendar.
• Capture and share photos, updates, and content ideas from the field, events, and customer interactions.

Qualifications & Skills

• 2+ years of experience in an office coordination, sales support, marketing support, or administrative role.
• Experience working with CRM systems; HubSpot experience strongly preferred.
• Highly organized with strong attention to detail and follow-through.
• Comfortable managing multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and Google Workspace; familiarity with basic website CMS tools is an asset.
• Self-motivated, collaborative, and service-oriented with a proactive approach to problem-solving.

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