Job Description

Office Manager

Benefits: 401(k), Company parties, Dental insurance, Health insurance, Opportunity for advancement, Paid time off, Vision insurance

What does an Office Manager with Paul Davis do?

• Onboarding and offboarding of all employees
• Exercise judgement related to compliance requirements for new hires and separation of employees
• Manage the process of biweekly payroll, employee deductions, garnishments and all other payroll related items through paychecks software
• Manage process of 1099 employees including collecting all necessary forms and entering for checks to be paid
• Assist in onboarding process for subcontractors
• Lead all employee engagement activities, including but not limited to, employee parties, update employee bulletin board, coordinate monthly employee meeting and various other activities to increase employee engagement
• Manage documentation and continually update employee policy handbook
• Order assessment testing for potential new hires
• Submit background screening requests for new hires and current employees
• Recruit for all open positions
• Conduct phone screenings and initial interviews for all potential new employees
• Create and send offer letters and legal agreements
• Track employee referrals, bonuses and commissions to ensure proper payment is made
• Document employee leave of absences, sick time and terminations
• Work directly with owners to assist in business operations
• Prepare monthly and weekly reports or data analysis as requested
• Create power points in Microsoft PowerPoint
• Assist in managing vehicle fleet upkeep in Neroglobal
• Attend leadership meetings and update the meeting software (90.IO)
• Assists management team as needed
• Other duties as assigned

Why The Team Needs You?

Serving others in their time of need is not easy. We are a fast-paced, progressive company with a hands-off approach management style. We need someone who can take charge, problem solve, build relationships, and complete tasks while being a stickler for the details. We also want a fun personality that enjoys getting results.

Why Join The Team?

We are an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Built upon principles of customer service and leadership, not only living our company values to be more than just a service provider, but to restore communities.

Skills Desired of Team Member:

• Organized, analytical administrative assistant who likes a fast-paced environment
• Loves talking to people and building relationships
• Likes to problem-solve and help people find solutions
• Enjoys completing tasks
• Is a stickler for the details
• Likes math (geometry) and working with numbers and measurements
• Can review data and deductively think through what information might be missing
• Proactive, assertive personality
• Likes to create and follow systems while helping others to follow them as well
• Enjoys taking care of others
• High School Diploma or equivalent
• Professional appearance and courteous manner

Compensation: $50,000.00 - $60,000.00 per year

Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.

Our Vision:

To Provide Extraordinary Care While Serving People In Their Time Of Need.

Our Values:

Deliver What You Promise

Respect The Individual

Have Pride In What You Do

Practice Continuous Improvement

Our Mission:

To provide opportunities for great people to deliver Best in Class results

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